USACE Finance Center Travel: A Comprehensive Overview

The U.S. Army Corps of Engineers (USACE) Finance Center (UFC), responsible for the financial management of USACE, has specific guidelines and procedures for employee travel. These policies are in place to ensure responsible spending of taxpayer dollars and compliance with federal regulations.

Authorizing Travel

Before any travel can occur, proper authorization is essential. Employees must submit a travel request through the Defense Travel System (DTS), outlining the purpose of the trip, estimated costs, and proposed itinerary. The request requires approval from the employee's supervisor and potentially higher authorities, depending on the cost and nature of the travel.

Travel Arrangements

The USACE Finance Center encourages the use of government travel resources whenever possible. This includes utilizing the Government Travel Charge Card (GTCC) for authorized travel expenses. Employees are expected to book flights and lodging through approved channels to leverage negotiated rates and discounts. Preference should be given to government-contracted hotels and airlines.

Reimbursable Expenses

USACE Finance Center employees are entitled to reimbursement for reasonable and necessary expenses incurred during official travel. These expenses typically include transportation (airfare, mileage, tolls), lodging, meals and incidental expenses (M&IE), and other job-related costs such as conference fees or parking. Receipts are crucial for substantiating expenses, and specific per diem rates are established for meals and lodging based on the travel location.

Defense Travel System (DTS)

DTS is the primary system used for creating travel authorizations, booking travel, and submitting travel vouchers. Employees receive training on using DTS, and it is their responsibility to accurately enter all travel details and supporting documentation. The system ensures compliance with travel regulations and facilitates the timely reimbursement of expenses.

Travel Voucher Submission

Upon completion of travel, employees must submit a travel voucher through DTS to claim reimbursement for eligible expenses. The voucher should include all receipts, travel itineraries, and any other supporting documentation. Accuracy and timeliness are critical for prompt processing of the voucher. The USACE Finance Center reviews vouchers to ensure compliance with regulations and to detect any discrepancies.

Specific Considerations

There are certain considerations specific to USACE Finance Center travel, such as limitations on first-class travel, guidelines for rental cars, and policies on claiming expenses for personal days taken in conjunction with official travel. Familiarization with the Joint Travel Regulations (JTR) and USACE supplemental guidance is highly recommended.

Resources and Support

The USACE Finance Center provides resources and support to employees regarding travel policies and procedures. This includes access to training materials, FAQs, and points of contact for assistance with DTS or other travel-related inquiries. Adherence to these guidelines ensures responsible financial stewardship and a smooth travel experience for USACE Finance Center personnel.